Event Cost Calculator (template)

 

Where Your Event Vision & Budget Meet!

Planning an event and don't know where to start? Check out this easy-to-use event cost calculator so you can match your vision with your budget!

Use the category tabs to navigate between the venue, catering, bar, & rental options. Add on additional services or entertainment, if you'd like. As you make selections you can see the cart instantly update. Once you have your vision laid out press the SAVE button at the bottom of the cart to continue.

We understand planning an event can be a difficult task and hope we can help bring your event vision to life!

PS, This is just an estimate based on general pricing and does not include tax. Costs vary based on your actual selections. Remember each event is different and it's always good to have a little wiggle room in your budget.

 

Where Your Event Vision & Budget Meet!

Planning an event and don't know where to start? Check out this easy-to-use event cost calculator so you can match your vision with your budget!

Use the category tabs to navigate between the venue, catering, bar, & rental options. Add on additional services or entertainment, if you'd like. As you make selections you can see the cart instantly update. Once you have your vision laid out press the SAVE button at the bottom of the cart to continue.

We understand planning an event can be a difficult task and hope we can help bring your event vision to life!

PS, This is just an estimate based on general pricing and does not include tax. Costs vary based on your actual selections. Remember each event is different and it's always good to have a little wiggle room in your budget.

Venues

Public Outdoor Space

  • Parks & National Forests
  • Avg. permit fees $300 per day

Planning an outdoor event? We have great news for you! This is one of the most cost-effective venue options. The average permit costs for a state park is $300/day.

Sensible Venue

  • Intimate events 50-75 guests

This is the average price in the US for a cost-effective venue. Most venues like this will have all of the basics (ceremony area, reception area, dance floor, lighting, sound, etc.).

Standard Venue

  • Mid-size events 100-200 guests

This is the average price in the US for a standard venue. Most venues like this will have all of the basics (ceremony area, reception area, dance floor, lighting, sound, etc.) & maybe some bonuses like a bridal suite.

Premium Venue

  • Mid-size to large events 100-300 guests

This is the average price in the US for a premium large venue. Most venues like this will have all of the basics (ceremony area, reception area, dance floor, lighting, sound, etc.) & luxurious bonuses.

Catering Package

Continental Breakfast Buffet

  • Room temp items only
  • Labor costs calculated separately

Choose 4 items from our selection of room temp breakfast options

Hot Breakfast Buffet

  • Labor costs calculated separately

Pancake & omelet stations, bacon & sausage, smoked salmon platter, assorted muffins, fruit platter, orange juice, coffee, & tea

Tray Passed Brunch

  • Labor not included
  • Rentals not included

Select up to 7 savory & sweet brunch options, served with orange juice, coffee/tea, & mini Pellegrino & Fiji water bottles

Buffet Style Dinner

  • Includes Buffet Style Catering & Staff

Looking for a delicious & affordable catering package. Buffet-style is general a more cost-effective route in comparison to family-style or a seated dinner because the caterers need less staff. This is the average cost for an elite caterer in a metropolitan area. This price does not include tax or service fees which range from 15-20%.

Family Style Dinner

  • Includes Family Style Catering & Staff

Families & friends that share together, care together! A family-style dinner allows your guests to remain seated while sharing family-style catering from the center of the table. This is a more affordable option than the seated dinner as it requires fewer servers. This is the average cost for an elite caterer in a metropolitan area. This price does not include tax or service fees which range from 15-20%.

Plated Dinner

  • Includes Plated Dinner Catering & Staff

Want to keep it formal! The plated dinner is as good as it gets. This style of service caters to your guests' every need as if you were dining at a fancy restaurant. This option is more expensive due to needing extra servers to wait on all of your guests. This is the average cost for an elite caterer in a metropolitan area. This price does not include tax or service fees which range from 15-20%.

Basic Tray Passed Catering

  • 1-2 servings per item per person
  • Labor costs calculated separately 

Selection of 3 savory tapas & 1 mini dessert

Standard Tray Passed Catering

  • 1-2 servings per item per person
  • Labor costs calculated separately 

Selection of 4 savory tapas & 2 mini dessert

Premium Tray Passed Catering

  • 1-2 servings per item per person
  • Labor costs calculated separately 

Selection of 5 savory tapas & 3 mini dessert

Casual Catering

  • Food Trucks & Taco Carts

Looking to keep it casual & fun? Food trucks & tacos are totally on trend! Plus, they are a super cost-effective option if you are trying to hit a tight budget. This is the average cost for a top-shelf food truck or taco caterer in a metropolitan area. This price does not include tax or service fees (which range from 15-20%).

Bar Package

Basic Full Bar

Includes basic vodka, gin, tequila, rum & whiskey, 1 red & 1 white wine, 2 basic beer selections, sodas, juices, ice bottled water, beverage napkins, straws, & quality 9-oz clear recyclable cups

Standard Full Bar

Includes standard vodka, gin, tequila, rum & whiskey, 2 reds & 1 white wine, 3 standard beer selections, sodas, juices, ice bottled water, beverage napkins, straws, & quality 9-oz clear recyclable cups

Premium Full Bar

Includes standard vodka, gin, tequila, rum & whiskey, 2 reds & 1 white wine, 3 standard beer selections, sodas, juices, ice bottled water, beverage napkins, straws, & quality 9-oz clear recyclable cups

Basic Limited Bar

Includes 2 basic spirits, 1 red & 1 white wine, 2 basic beer selections, sodas, juices, ice bottled water, beverage napkins, straws, & quality 9-oz clear recyclable cups

Standard Limited Bar

Includes 3 standard spirit selections, 1 red & 1 white wine, 2 standard beer selections, sodas, juices, ice bottled water, beverage napkins, straws, & quality 9-oz clear recyclable cups

Premium Limited Bar

Includes 3 premium spirit selections, 1 red & 1 white wine, 2 premium beer selections, sodas, juices, ice bottled water, beverage napkins, straws, & quality 9-oz clear recyclable cups

Basic Beer & Wine Bar

Includes 1 red wine, 1 white wine, 2 standard beer selections, sodas, juices, ice, bottled water, beverage napkins, straws, & quality 9oz clear recyclable cups.

Standard Beer & Wine Bar

Includes 3 standard wine selections, 3 standard beer selections, sodas, juices, ice, bottled water, beverage napkins, straws, & quality 9oz clear recyclable cups.

Premium Beer & Wine Bar

Includes 3 premium wine selections, 3 premium beer selections, sodas, juices, ice, bottled water, beverage napkins, straws, & quality 9oz clear recyclable cups.

Rental Package

Disposables (no rentals)

More & more couples are choosing to throw laid-back weddings and save a ton by using eco-friendly birch disposables over china & rented cutlery. This package is the average price per person you should budget for a DIY eco disposable place setting.

Basic Rental Package

This rental package is for all the basics: Based on the average rental prices in the US

  • tables, linens, chairs
  • basic place setting-charger, plates, cutlery, linen napkin
  • dinner & bar glassware

Standard Design Package

This rental package covers the basic plus som extras: Based on the average rental prices in the US

  • some furniture or decor rentals
  • tables, linens, chairs, bar, back bar
  • basic place setting-charger, chargers, plates, cutlery, linen napkin
  • dinner rentals & bar glassware
  • kitchen buildout (if needed) or extra design

Luxury Rental Package

This rental package covers everything you need and then some:

Based on the average rental prices in the US

  • lounge furniture, decor rentals
  • dance floor, lighting, & stage or DJ booth
  • tables, linens, chairs, bar, back bar
  • custom designed place settings
  • premium dinner rentals & bar glassware
  • kitchen buildout (if needed) or extra design

Service Options

Day of Coordinator

  • 3-hour setup & 1-hour breakdown included

Professionally trained to make sure your wedding runs smoothly!

Virtual Reality Activation

  • Includes 3 hours of activity
  • Extra hours available as an add-on
This Package Includes:
  • 2 VR sets
  • Big TV screen’s that will show the participant live game for others to enjoy as well
  • On-site attendant
  • Insurance
  • Each participant will get an experience of 5-10 minutes depends on the party size
  • Verify of games/ experiences will be offered

Mirror Me

  • Includes up to 4 hours of service
  • Additional time can be added at $200/hr

The rate includes:

*Equipment setup and breakdown

*Onsite attendant 

*Online /Digital gallery with all the pictures, GIFS, Videos from the event 

*Insurance

*Backdrop (from our available stock)

*Fully customized graphics and workflow 

*Customized and unlimited prints 4x6 

*Unlimited GIF’s/VIdeos

*Personalized message with Email sharing

Green Screen

  • Includes up to 4 hours of service
  • Additional time can be added at $200/hr

The rate includes:

*Equipment setup and breakdown

*Onsite attendant 

*Online /Digital gallery with all the pictures, GIFS, Videos from the event 

*Insurance

*Backdrop (from our available stock)

*Fully customized graphics and workflow 

*Customized and unlimited prints 4x6 

*Unlimited GIF’s/VIdeos

*Personalized message with Email sharing

Beauty Booth

  • Includes up to 4 hours of service
  • Additional time can be added at $200/hr

The rate includes:

*Equipment setup and breakdown

*Onsite attendant 

*Online /Digital gallery with all the pictures, GIFS, Videos from the event 

*Insurance

*Backdrop (from our available stock)

*Fully customized graphics and workflow 

*Customized and unlimited prints 4x6 

*Unlimited GIF’s/VIdeos

*Personalized message with Email sharing

Wax Hands

  • Includes 3 hours of activity
  • Extra hours available as an add-on

With full wax hands station, unlimited hands and an onsite attendants

The rate includes:
 
  • Insurance 
  • All supplies

  •  Unlimited Wax Hands during activity time
 •Wax station delivery & pickup

Entertainment

DJ Service

The average cost of a wedding DJ in the US is between $750-$1500. This price should include equipment but may or may not include a sound system/speakers.

Live Band

  • 1-hour setup & 1-hour breakdown included

Step up your event with live music! Multiple generes are available.

Photo-Video Package

Basic Photographer

  • Arrives 20 minutes prior to the start of your event

Just need photos for your event? Our basic photographers will provide simple, reliable photography and will upload your images in a timely manner.

Pro Photographer

  • Arrives 20 minutes prior to the start of your event

Want photos that guarantee high-quality photography and an everlasting experience? Hire our pro photographer and get what you need.

Super Pro Photographer

  • Will arrive 20 minutes prior to the start of your event

Need the best of the best? We've got you covered. Our Super Pros are celebrity advertising photographers and will provide incredible photos for you. If you need the cream of the crop, book our Super Pros.

Basic Videographer

  • Arrives 20 minutes prior to the start of your event

Our basic Click Pro videographer will deliver quality videos on time, on a dime. When you don't have the budget or the time, you can count on our highly trained videographers to do it.

Pro Videographer

  • Arrives 20 minutes prior to the start of your event

Need a pro videographer? We provide an array of pro videographers capable of capturing the exciting moments at your event. Our Pro will shoot, edit, and upload hight-quality videos for you.

Super Pro Videographer

  • Will arrive 20 minutes prior to the start of your event

Need the best of the best? We've got you covered. Our Super Pros are experienced videographers that actively work on film & commercial shoots. If you need the job done super professionally, book our Super Pros.

   Total:  
view cart
$600.00

Event Info

Address:
# of Guests:
Date:
Start Time: 6:00 PM
End Time: 9:00 PM

Cart

Base Cost
$500.00
Subtotal:
$500.00
Coordination Fee (20.00%):
$100.00
Total:
$600.00